Privacy Policy
1 Privacy Policy
We are very
delighted that you have shown interest in our enterprise. Data protection is of
a particularly high priority for the management of the DotLine GmbH. The use of
the Internet pages of the DotLine GmbH is possible without any indication of
personal data; however, if a data subject wants to use special enterprise
services via our website, processing of personal data could become necessary.
If the processing of personal data is necessary and there is no statutory basis for such processing, we generally obtain consent from the data subject.
If the processing of personal data is necessary and there is no statutory basis for such processing, we generally obtain consent from the data subject.
The
processing of personal data, such as the name, address, e-mail address, or
telephone number of a data subject shall always be in line with the General
Data Protection Regulation (GDPR), and in accordance with the country-specific
data protection regulations applicable to the DotLine GmbH. By means of this
data protection declaration, our enterprise would like to inform the general
public of the nature, scope, and purpose of the personal data we collect, use
and process. Furthermore, data subjects are informed, by means of this data
protection declaration, of the rights to which they are entitled.
As the
controller, the DotLine GmbH has implemented numerous technical and
organizational measures to ensure the most complete protection of personal data
processed through this website. However, Internet-based data transmissions may
in principle have security gaps, so absolute protection may not be guaranteed.
For this reason, every data subject is free to transfer personal data to us via
alternative means, e.g. by telephone.
2 Definitions
The data
protection declaration of the DotLine GmbH is based on the terms used by the
European legislator for the adoption of the General Data Protection Regulation
(GDPR). Our data protection declaration should be legible and understandable
for the general public, as well as our customers and business partners. To
ensure this, we would like to first explain the terminology used.
In this
data protection declaration, we use, inter alia, the following terms:
a)
Personal
data
Personal
data means any information relating to an identified or identifiable natural
person (“data subject”). An identifiable natural person is one who can be
identified, directly or indirectly, in particular by reference to an identifier
such as a name, an identification number, location data, an online identifier
or to one or more factors specific to the physical, physiological, genetic,
mental, economic, cultural or social identity of that natural person.
b)
Data
subject
Data
subject is any identified or identifiable natural person, whose personal data
is processed by the controller responsible for the processing.
c)
Processing
Processing
is any operation or set of operations which is performed on personal data or on
sets of personal data, whether or not by automated means, such as collection,
recording, organisation, structuring, storage, adaptation or alteration,
retrieval, consultation, use, disclosure by transmission, dissemination or
otherwise making available, alignment or combination, restriction, erasure or
destruction.
d)
Restriction
of processing
Restriction
of processing is the marking of stored personal data with the aim of limiting their
processing in the future.
e)
Profiling
Profiling
means any form of automated processing of personal data consisting of the use
of personal data to evaluate certain personal aspects relating to a natural
person, in particular to analyse or predict aspects concerning that natural
person's performance at work, economic situation, health, personal preferences,
interests, reliability, behaviour, location or movements.
f)
Pseudonymisation
Pseudonymisation
is the processing of personal data in such a manner that the personal data can
no longer be attributed to a specific data subject without the use of
additional information, provided that such additional information is kept
separately and is subject to technical and organisational measures to ensure
that the personal data are not attributed to an identified or identifiable
natural person.
g)
Controller
or controller responsible for the processing
Controller
or controller responsible for the processing is the natural or legal person,
public authority, agency or other body which, alone or jointly with others,
determines the purposes and means of the processing of personal data; where the
purposes and means of such processing are determined by Union or Member State
law, the controller or the specific criteria for its nomination may be provided
for by Union or Member State law.
h)
Processor
Processor
is a natural or legal person, public authority, agency or other body which
processes personal data on behalf of the controller.
i)
Recipient
Recipient
is a natural or legal person, public authority, agency or another body, to
which the personal data are disclosed, whether a third party or not. However,
public authorities which may receive personal data in the framework of a particular
inquiry in accordance with Union or Member State law shall not be regarded as
recipients; the processing of those data by those public authorities shall be
in compliance with the applicable data protection rules according to the
purposes of the processing.
j)
Third
party
Third party
is a natural or legal person, public authority, agency or body other than the
data subject, controller, processor and persons who, under the direct authority
of the controller or processor, are authorised to process personal data.
k)
Consent
Consent of
the data subject is any freely given, specific, informed and unambiguous
indication of the data subject's wishes by which he or she, by a statement or
by a clear affirmative action, signifies agreement to the processing of
personal data relating to him or her.
3 Name and Address of the controller
Controller
for the purposes of the General Data Protection Regulation (GDPR), other data
protection laws applicable in Member states of the European Union and other
provisions related to data protection is:
DotLine GmbH
Tobias Kaufhold
Ludwig-Erhard-Allee 49, D-33719 Bielefeld
Tel.: 0521 / 238312-0
E-Mail: info@dot-line.de
Website: www.dot-line.de
Tobias Kaufhold
Ludwig-Erhard-Allee 49, D-33719 Bielefeld
Tel.: 0521 / 238312-0
E-Mail: info@dot-line.de
Website: www.dot-line.de
4 Collection of general data and information
The website
of the DotLine GmbH collects a series of general data and information when a
data subject or automated system calls up the website. This general data and
information are stored in the server log files. Collected may be (1) the
browser types and versions used, (2) the operating system used by the accessing
system, (3) the website from which an accessing system reaches our website
(so-called referrers), (4) the sub-websites, (5) the date and time of access to
the Internet site, (6) an Internet protocol address (IP address), (7) the
Internet service provider of the accessing system, and (8) any other similar
data and information that may be used in the event of attacks on our information
technology systems.
When using
these general data and information, the DotLine GmbH does not draw any
conclusions about the data subject. Rather, this information is needed to (1)
deliver the content of our website correctly, (2) optimize the content of our
website as well as its advertisement, (3) ensure the long-term viability of our
information technology systems and website technology, and (4) provide law
enforcement authorities with the information necessary for criminal prosecution
in case of a cyber-attack. Therefore, the DotLine GmbH analyzes anonymously
collected data and information statistically, with the aim of increasing the
data protection and data security of our enterprise, and to ensure an optimal
level of protection for the personal data we process. The anonymous data of the
server log files are stored separately from all personal data provided by a
data subject.
The Data
will be deleted after 7 days.
5 Routine erasure and blocking of personal data
The data
controller shall process and store the personal data of the data subject only
for the period necessary to achieve the purpose of storage, or as far as this
is granted by the European legislator or other legislators in laws or
regulations to which the controller is subject to.
If the
storage purpose is not applicable, or if a storage period prescribed by the
European legislator or another competent legislator expires, the personal data
are routinely blocked or erased in accordance with legal requirements.
6 Rights of the data subject
6.1 Right of confirmation
Each data
subject shall have the right granted by the European legislator to obtain from
the controller the confirmation as to whether or not personal data concerning
him or her are being processed. If a data subject wishes to avail himself of
this right of confirmation, he or she may, at any time, contact any employee of
the controller.
6.2 Right of access
Each data
subject shall have the right granted by the European legislator to obtain from
the controller free information about his or her personal data stored at any
time and a copy of this information. Furthermore, the European directives and
regulations grant the data subject access to the following information:
·
the
purposes of the processing;
·
the
categories of personal data concerned;
·
the
recipients or categories of recipients to whom the personal data have been or
will be disclosed, in particular recipients in third countries or international
organisations;
·
where
possible, the envisaged period for which the personal data will be stored, or,
if not possible, the criteria used to determine that period;
·
the
existence of the right to request from the controller rectification or erasure
of personal data, or restriction of processing of personal data concerning the
data subject, or to object to such processing;
·
the
existence of the right to lodge a complaint with a supervisory authority;
·
where
the personal data are not collected from the data subject, any available
information as to their source;
·
the
existence of automated decision-making, including profiling, referred to in
Article 22(1) and (4) of the GDPR and, at least in those cases, meaningful
information about the logic involved, as well as the significance and envisaged
consequences of such processing for the data subject.
·
Furthermore,
the data subject shall have a right to obtain information as to whether
personal data are transferred to a third country or to an international
organisation. Where this is the case, the data subject shall have the right to
be informed of the appropriate safeguards relating to the transfer.
If a data
subject wishes to avail himself of this right of access, he or she may, at any
time, contact any employee of the controller.
6.3 Right to rectification
Each data
subject shall have the right granted by the European legislator to obtain from
the controller without undue delay the rectification of inaccurate personal
data concerning him or her. Taking into account the purposes of the processing,
the data subject shall have the right to have incomplete personal data completed,
including by means of providing a supplementary statement.
If a data
subject wishes to exercise this right to rectification, he or she may, at any
time, contact any employee of the controller.
6.4 Right to erasure (Right to be
forgotten)
Each data
subject shall have the right granted by the European legislator to obtain from
the controller the erasure of personal data concerning him or her without undue
delay, and the controller shall have the obligation to erase personal data
without undue delay where one of the following grounds applies, as long as the
processing is not necessary:
·
The
personal data are no longer necessary in relation to the purposes for which
they were collected or otherwise processed.
·
The
data subject withdraws consent to which the processing is based according to
point (a) of Article 6(1) of the GDPR, or point (a) of Article 9(2) of the
GDPR, and where there is no other legal ground for the processing.
·
The
data subject objects to the processing pursuant to Article 21(1) of the GDPR
and there are no overriding legitimate grounds for the processing, or the data
subject objects to the processing pursuant to Article 21(2) of the GDPR.
·
The
personal data have been unlawfully processed.
·
The
personal data must be erased for compliance with a legal obligation in Union or
Member State law to which the controller is subject.
·
The
personal data have been collected in relation to the offer of information
society services referred to in Article 8(1) of the GDPR.
If one of
the aforementioned reasons applies, and a data subject wishes to request the
erasure of personal data stored by the DotLine GmbH, he or she may, at any
time, contact any employee of the controller. An employee of DotLine GmbH shall
promptly ensure that the erasure request is complied with immediately.
Where the
controller has made personal data public and is obliged pursuant to Article
17(1) to erase the personal data, the controller, taking account of available
technology and the cost of implementation, shall take reasonable steps, including
technical measures, to inform other controllers processing the personal data
that the data subject has requested erasure by such controllers of any links
to, or copy or replication of, those personal data, as far as processing is not
required. An employee of the DotLine GmbH will arrange the necessary measures
in individual cases.
6.5 Right of restriction of processing
Each data
subject shall have the right granted by the European legislator to obtain from
the controller restriction of processing where one of the following applies:
·
The
accuracy of the personal data is contested by the data subject, for a period
enabling the controller to verify the accuracy of the personal data.
·
The
processing is unlawful and the data subject opposes the erasure of the personal
data and requests instead the restriction of their use instead.
·
The
controller no longer needs the personal data for the purposes of the
processing, but they are required by the data subject for the establishment,
exercise or defence of legal claims.
·
The
data subject has objected to processing pursuant to Article 21(1) of the GDPR
pending the verification whether the legitimate grounds of the controller
override those of the data subject.
If one of
the aforementioned conditions is met, and a data subject wishes to request the
restriction of the processing of personal data stored by the DotLine GmbH, he
or she may at any time contact any employee of the controller. The employee of
the DotLine GmbH will arrange the restriction of the processing.
6.6 Right to data portability
Each data
subject shall have the right granted by the European legislator, to receive the
personal data concerning him or her, which was provided to a controller, in a
structured, commonly used and machine-readable format. He or she shall have the
right to transmit those data to another controller without hindrance from the
controller to which the personal data have been provided, as long as the
processing is based on consent pursuant to point (a) of Article 6(1) of the
GDPR or point (a) of Article 9(2) of the GDPR, or on a contract pursuant to
point (b) of Article 6(1) of the GDPR, and the processing is carried out by
automated means, as long as the processing is not necessary for the performance
of a task carried out in the public interest or in the exercise of official
authority vested in the controller. Furthermore,
in exercising his or her right to data portability pursuant to Article 20(1) of
the GDPR, the data subject shall have the right to have personal data
transmitted directly from one controller to another, where technically feasible
and when doing so does not adversely affect the rights and freedoms of others.
In order to
assert the right to data portability, the data subject may at any time contact
any employee of the DotLine GmbH.
6.7 Right to object
Each data
subject shall have the right granted by the European legislator to object, on
grounds relating to his or her particular situation, at any time, to processing
of personal data concerning him or her, which is based on point (e) or (f) of
Article 6(1) of the GDPR. This also applies to profiling based on these
provisions.
The DotLine
GmbH shall no longer process the personal data in the event of the objection,
unless we can demonstrate compelling legitimate grounds for the processing
which override the interests, rights and freedoms of the data subject, or for
the establishment, exercise or defence of legal claims.
If the
DotLine GmbH processes personal data for direct marketing purposes, the data
subject shall have the right to object at any time to processing of personal
data concerning him or her for such marketing. This applies to profiling to the
extent that it is related to such direct marketing. If the data subject objects
to the DotLine GmbH to the processing for direct marketing purposes, the
DotLine GmbH will no longer process the personal data for these purposes.
In
addition, the data subject has the right, on grounds relating to his or her
particular situation, to object to processing of personal data concerning him
or her by the DotLine GmbH for scientific or historical research purposes, or
for statistical purposes pursuant to Article 89(1) of the GDPR, unless the
processing is necessary for the performance of a task carried out for reasons
of public interest.
In order to
exercise the right to object, the data subject may contact any employee of the
DotLine GmbH. In addition, the data subject is free in the context of the use
of information society services, and notwithstanding Directive 2002/58/EC, to
use his or her right to object by automated means using technical
specifications.
6.8 Automated individual
decision-making, including profiling
Each data
subject shall have the right granted by the European legislator not to be
subject to a decision based solely on automated processing, including
profiling, which produces legal effects concerning him or her, or similarly
significantly affects him or her, as long as the decision (1) is not is
necessary for entering into, or the performance of, a contract between the data
subject and a data controller, or (2) is not authorised by Union or Member
State law to which the controller is subject and which also lays down suitable
measures to safeguard the data subject's rights and freedoms and legitimate
interests, or (3) is not based on the data subject's explicit consent.
If the
decision (1) is necessary for entering into, or the performance of, a contract
between the data subject and a data controller, or (2) it is based on the data
subject's explicit consent, the DotLine GmbH shall implement suitable measures
to safeguard the data subject's rights and freedoms and legitimate interests,
at least the right to obtain human intervention on the part of the controller,
to express his or her point of view and contest the decision.
If the data
subject wishes to exercise the rights concerning automated individual
decision-making, he or she may, at any time, contact any employee of the
DotLine GmbH.
6.9 Right to withdraw data protection
consent
Each data
subject shall have the right granted by the European legislator to withdraw his
or her consent to processing of his or her personal data at any time.
If the data
subject wishes to exercise the right to withdraw the consent, he or she may, at
any time, contact any employee of the DotLine GmbH.
7 Data protection provisions about the
application and use of YouTube
On this
website, the controller has integrated components of YouTube. YouTube is an
Internet video portal that enables video publishers to set video clips and
other users free of charge, which also provides free viewing, review and
commenting on them. YouTube allows you to publish all kinds of videos, so you
can access both full movies and TV broadcasts, as well as music videos, trailers,
and videos made by users via the Internet portal.
The
operating company of YouTube is YouTube, LLC, 901 Cherry Ave., San Bruno, CA
94066, UNITED STATES. The YouTube, LLC is a subsidiary of Google Inc., 1600
Amphitheatre Pkwy, Mountain View, CA 94043-1351, UNITED STATES.
With each
call-up to one of the individual pages of this Internet site, which is operated
by the controller and on which a YouTube component (YouTube video) was
integrated, the Internet browser on the information technology system of the data
subject is automatically prompted to download a display of the corresponding
YouTube component. Further information about YouTube may be obtained under
https://www.youtube.com/yt/about/en/. During the course of this technical
procedure, YouTube and Google gain knowledge of what specific sub-page of our
website was visited by the data subject.
If the data
subject is logged in on YouTube, YouTube recognizes with each call-up to a
sub-page that contains a YouTube video, which specific sub-page of our Internet
site was visited by the data subject. This information is collected by YouTube
and Google and assigned to the respective YouTube account of the data subject.
YouTube and
Google will receive information through the YouTube component that the data
subject has visited our website, if the data subject at the time of the call to
our website is logged in on YouTube; this occurs regardless of whether the
person clicks on a YouTube video or not. If such a transmission of this
information to YouTube and Google is not desirable for the data subject, the
delivery may be prevented if the data subject logs off from their own YouTube
account before a call-up to our website is made.
YouTube's
data protection provisions, available at https://www.google.com/intl/en/policies/privacy/,
provide information about the collection, processing and use of personal data
by YouTube and Google.
8 Legal basis for the processing
Art. 6(1)
lit. a GDPR serves as the legal basis for processing operations for which we
obtain consent for a specific processing purpose. If the processing of personal
data is necessary for the performance of a contract to which the data subject
is party, as is the case, for example, when processing operations are necessary
for the supply of goods or to provide any other service, the processing is
based on Article 6(1) lit. b GDPR. The same applies to such processing
operations which are necessary for carrying out pre-contractual measures, for
example in the case of inquiries concerning our products or services. Is our
company subject to a legal obligation by which processing of personal data is
required, such as for the fulfillment of tax obligations, the processing is
based on Art. 6(1) lit. c GDPR. In rare cases, the processing of personal data
may be necessary to protect the vital interests of the data subject or of
another natural person. This would be the case, for example, if a visitor were
injured in our company and his name, age, health insurance data or other vital
information would have to be passed on to a doctor, hospital or other third
party. Then the processing would be based on Art. 6(1) lit. d GDPR. Finally,
processing operations could be based on Article 6(1) lit. f GDPR. This legal
basis is used for processing operations which are not covered by any of the
abovementioned legal grounds, if processing is necessary for the purposes of
the legitimate interests pursued by our company or by a third party, except
where such interests are overridden by the interests or fundamental rights and
freedoms of the data subject which require protection of personal data. Such
processing operations are particularly permissible because they have been
specifically mentioned by the European legislator. He considered that a
legitimate interest could be assumed if the data subject is a client of the
controller (Recital 47 Sentence 2 GDPR).
9 The legitimate interests pursued by
the controller or by a third party
Where the
processing of personal data is based on Article 6(1) lit. f GDPR our legitimate
interest is to carry out our business in favor of the well-being of all our employees
and the shareholders.
10 Period for which the personal data
will be stored
The
criteria used to determine the period of storage of personal data is the
respective statutory retention period. After expiration of that period, the
corresponding data is routinely deleted, as long as it is no longer necessary
for the fulfillment of the contract or the initiation of a contract.
11 Provision of personal data as
statutory or contractual requirement; Requirement necessary to enter into a
contract; Obligation of the data subject to provide the personal data; possible
consequences of failure to provide such data
We clarify
that the provision of personal data is partly required by law (e.g. tax
regulations) or can also result from contractual provisions (e.g. information
on the contractual partner). Sometimes it may be necessary to conclude a
contract that the data subject provides us with personal data, which must
subsequently be processed by us. The data subject is, for example, obliged to
provide us with personal data when our company signs a contract with him or
her. The non-provision of the personal data would have the consequence that the
contract with the data subject could not be concluded. Before personal data is
provided by the data subject, the data subject must contact any employee. The
employee clarifies to the data subject whether the provision of the personal
data is required by law or contract or is necessary for the conclusion of the
contract, whether there is an obligation to provide the personal data and the
consequences of non-provision of the personal data.
12 Existence of automated
decision-making
As a
responsible company, we do not use automatic decision-making or profiling.